PCMag, PCMag.com and PC Magazine are among the federally registered trademarks of Ziff Davis, LLC and may not be used by third parties without explicit permission. Rubex by eFileCabinet successfully merges the versatility of eFileCabinet Online and the secure storage and sharing functionality of SecureDrawer, and adds powerful OCR and comprehensive search functions. Rubex by eFileCabinet is a next-generation file management and sharing portal solution. Advantage subscriptions include the eFileCabinet DM system, secure file sharing, the SideKick app, retention (governance), two-factor authentication (2FA), individualized security settings, compliance tools, and e-signature integration. Your questions answered in a 20-minute guided session; One Home for All of Your Documents. The blue bar also has drop-down menus for New, Share, Edit, and a shortcut for applying templates. There are also links to a QuickStart Guide for new users and a Task icon reveals the Activity Center section that lists recent Uploads and Notifications. The mix of clear and layered navigation and icon-based controls make it easy for users of any skill level to become familiar with Rubex by eFileCabinet. From here, you can manage licenses for users and guests, and see the user sessions. Here you’ll find resources for training and additional learning so that Rubex can help you re-imagine how you work and thrive. To bolster security of document storage and sharing, Rubex by eFileCabinet employs 256-bit encryption and uses Amazon Web Services ($6,415.00 at Amazon) (AWS). This is said to be a new tool for them that enables automated filing. Sign up for What's New Now to get our top stories delivered to your inbox every morning. Showing 5 of 813 reviews ... eFile Cabinet and the associated Rubex software make moving from paper files to digital files easy. Pricing is about average for a product of this range, but the requirement to have a minimum of three users to access it feels like a strategy to force users up the next tier. Rubex by eFileCabinet Online is a cloud-based solution that starts at the competitive price of $15 per user, per month. button invokes Frequently Asked Questions (FAQs) and a large search box takes prominence on the right-hand side. Rubex by eFileCabinet, the next generation of document management software is here. An orange "Need Help?" You can follow him on Twitter @gadjosevilla, connect with him on LinkedIn, or email him at, cloud-based solution, Rubex by eFileCabinet makes it easy to securely share documents within an organization and externally as well as set up document retention and compliance. The second major icon is My Shares. eFileCabinet is a company headquartered in Lehi, Utah, selling proprietary software to manage and store documents, content, and records, either on-site or in the cloud.. A personalized live 1:1 product demonstration. He began covering technology and innovation 20 years ago for national newspapers, magazines, and various websites including The Canadian Reviewer, which is a tech enthusiast blog he founded in 2008. Its focus is on improved workflows, powerful OCR, and enhanced search and security. But if you need a broader range of collaboration options, then check out our Editors' Choices Ascensio System OnlyOffice (40.00 Per Year at ONLYOFFICE) and Microsoft SharePoint Online first. Rubex Brings Lots of Improvements Beyond all these exciting new features, Rubex brings lots of enhancements to what you already love about eFileCabinet. New and improved templates in Rubex lets you update an existing folder structure in seconds. For instance, you can contrast eFileCabinet and WorkRooms for their features and overall scores, namely, 9.0 and 8.0, respectively. Beginning at $15 per user per month, Rubex by eFileCabinet features secure file sharing with 25 GB of storage, but no DM features or functionality. It is made up of interconnected dots and lists down all of the shared documents and their status on whether they have been accessed or not, and how long they remain available. eFileCabinet vs Process Street. Search saves a lot of time as the volume of files and documents grows. To successfully purchase the most helpful and productive Collaboration Software for your firm, you have to compare products available on the market. Compare Nitro with Soda PDF and eFileCabinet You May Also Like. It allows remote employees to … Here you can compare eFileCabinet and Slazzer and see their capabilities compared contrastively to help you choose which one is the better product. Currently, there is no content with this tag. PCMag Digital Group. Try for Free Document360 (14) Knowledge Management. We’re bringing more security improvements to keep your files safe. Join Us for a Free, Customized Demo. Smart businesses are using eFileCabinet. We suggest that you put some effort and examine their unique features and determine which one is the better option for your company. Rubex by eFileCabinet is a centralized solution for all your documents, making it simple to locate any file thanks to its intelligent organization and intuitive interface. How to Free Up Space on Your iPhone or iPad, How to Save Money on Your Cell Phone Bill, How to Find Free Tools to Optimize Your Small Business, How to Get Started With Project Management, (30.00 Per User Per Month at eFileCabinet), Read Adobe Document Cloud Standard Review, The Best Document Management Software for 2020, More Document Management Software Reviews. Three major icons fall under the Rubex logo. Rubex Shortcuts and Tips to Save You Time. The online solution presents an attractive and intuitive user experience (UX). Designed around collaboration, Rubex by eFileCabinet is the latest evolution of eFileCabinet Online, which features a complete suite of DM functions to securely share files. For example, you can match eFileCabinet and M-Files for their features and overall scores, in this case, 9.0 and 8.8, respectively. Workflow. Must be in office to access files (unless setup a VPN) Interface & Functionality That next tier is the Business subscription, which costs $55 per user per month and includes 5 TB of storage. When right-clicking a document in Rubex by eFileCabinet, you can choose a "Make it Searcheable (OCR)" setting to add the contents of that document to the search base. About eFileCabinet . automatically keeps a history of a document's lifespan, including what changes were made, who did it, and when. The plans are priced per user and billed annually. Rubex Release Notes (Version 20.0.20201092255) Enhancements – Implemented session time out to boot user from session in Rubex desktop app. Rubex by eFileCabinet is an integrated DM and file sharing web portal that puts the features of the company's eFileCabinet Online (30.00 Per User Per Month at eFileCabinet) and SecureDrawer services into one modern, web-based solution. Users can create multiple cabinets to store their files; it is possible to create nested drawers within the file cabinets as well. Using icons for cabinets, drawers, and folders brings real-world office filing and organizing conventions into the digital space. Subscribing to a newsletter indicates your consent to our Terms of Use and Privacy Policy. Governance becomes a critical feature as more employees access important documents. Start by opening the Rubex Desktop App and logging in if you have not done so already. Furthermore, you can compare their overall ratings, such as: overall score (eFileCabinet: 9.0 vs. Slazzer: 8.0) and user satisfaction (eFileCabinet: 100% vs… Solid optical character recognition (OCR) and search functionality. Rubex by eFileCabinet also automatically keeps a history of a document's lifespan, including what changes were made, who did it, and when. The website's key functionality and control begins from the left-hand side of the screen and becomes more granular as you move towards the right-hand side. Once logged in, click on the gear icon located at the top right of the Rubex window to open up the settings page. https://www.pcmag.com/reviews/rubex-by-efilecabinet. Complete a free demo of Rubex and get a $25 Amazon gift card. Solid optical character recognition (OCR) and search functionality. This is a more robust offering that will appeal to most SMBs, but can only be accessed with a minimum of three users. Installing the Rubex Desktop App Add-ons. Keep an eye on your inbox! All Document Management Software Products . Updated messaging/labeling for Document Requests emails. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology. The Business tier has all of the features of the Advantage tier, and also includes business process automation, zoned optical character recognition (OCR) capture, workflow automation, workflow designer, and automation libraries. When mousing over a file in a drawer or a cabinet, you can right-click to bring up more options. But there will be a learning curve for users coming from the older eFileCabinet Online UI which had more tools and options available at first glance. This tier's feature set will be ideal for most SMBs sussing out their cloud DM needs. Once you submit your email, a link to schedule your eFileCabinet demo will be in your inbox. Some users may appreciate the clean look, but there is an advantage to having more menu options present at all times. eFileCabinet empowers businesses to reinvent their most common processes to be more efficient. This menu can easily be hidden to maximize screen space. eFile Cabinet also utilizes Rubex, which is an intuitive tool that helps locate any type of file within its storage. Loading... By Rubex by eFileCabinet Ideal for small to midsize businesses (SMBs) requiring a cloud-based solution, Rubex by eFileCabinet makes it easy to securely share documents within an organization and externally as well as set up document retention and compliance. There is an enterprise option available as well, but pricing for that depends on specific customization and storage requirements. With a focus on organizing documents, easy auditing, and administration control, Rubex by eFileCabinet is a fairly comprehensive DM solution that can help SMBs towards their goal of modernizing and evolving into an efficient paperless office. eFileCabinet Online: eFileCabinet Desktop: Delivery Model: Data is hosted online and account is accessed via Web browser. Gadjo has covered various aspects of technology including smartphones, laptops, business solutions, and app ecosystems. The first is a House icon for Home, which brings up My Account, which has a building icon to designate a business. Contact our support team or set up a time to chat with your Account Manager. We have come to learn that eFileCabinet has a new “Rubex” product. However, various users have reported issues signing in or uploading their files. The eFileCabinet iOS and Android mobile app companions add some convenience, letting users upload photos and documents right from their mobile devices. PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. ... and reliability when it comes to paperless document management. Visit Website Nitro. It proactively saves all of the information needed for future audit trails. Users can conveniently choose a plan that suits their needs best based on deployment, storage, and included features. Likewise, you can see which software has better general user satisfaction rating: 100% (eFileCabinet) and 100% (M-Files) to find out which software is … While eFileCabinet Online looks and feels like a native Microsoft Office-style app, complete with a ribbon UI, Rubex by eFileCabinet looks like a mobile app that requires a few more clicks to get to some menu items. We’re also making updates to our … The top bar, which is colored a dark blue, features a three-stripe hamburger menu for accessing Home, Admin, Search, File Requests, Checked Out, and My Settings submenus. It’s literally your documents at your fingertips. Subscribe Now. Once you click the Share option, it pops open a window that highlights the shared file, and lets you enter an email address and a message for the recipient. eFileCabinet vs Suralink. In the My Account section, there are pop-up icons on the far right-hand side including Details, Comments (where users can leave virtual Post-It notes), Profile, and Permissions (for toggling Read, Write, and Delete permissions for Users and Groups). The Admin section is where you can add users, guests, and groups. What Else Can Your Document Management System Do? Rubex comes from eFileCabinet, which is a leader in Document Management Systems. Rubex by eFileCabinet is focused on organization and efficiency in digitizing, managing, and sharing documents. This makes working on DM familiar, and it's possible to create neatly organized and nested structure for files. It is possible to add e-signatures for documents, but the website will bounce users offsite for verification from Citrix RightSignature; integration with DocuSign is also available. Get a free guided session. ... Find Out What Makes Rubex Capterra's Most Popular Document Management Solution. 2 ratings Document Management. Get work done, in the easiest, most efficient way – now with even more brand new features! eFileCabinet offers four scalable pricing plans: Basic, Advantage, Business, and Enterprise. Using Zonal OCR, which is included in the $55-per-user-per-month Business subscription, it extracts only the most important data fields from a scanned document and stores the extracted values in structured databases. Data resides on your local server. Rubex by eFileCabinet boasts of a comprehensive Search feature, automated workflows, template creation, and file sharing with version control aimed at increasing efficiency that matches up nicely with Microsoft SharePoint Online, our Editors' Choice for DM solutions. Rubex by eFileCabinet is focused on organization and efficiency in digitizing, managing, and sharing documents. Never Lose A Document Again End the frustration of losing time tracking down a misfiled document. Company Email. How to Customize Your Security in Rubex. The Admin section is where templates can be added, and where governance and security policies can be determined. Your subscription has been confirmed. It also adds granular controls for file permissions and management of data retention policies. Featured products that are similar to the ones you selected below. Customize with your company colors and logo and create subdomains with embedded logins on your company website. View More Comparisons. Click "OK" to accept use of cookies and close this message. Experience the power of enterprise-level document management, custom workflows, and infinitely scalable automation at your fingertips. eFileCabinet vs Widen Collective. With eFileCabinet you can experience business organized, automated, and accelerated. Rubex lets you organize and execute all of your data effortlessly, all from a single dashboard, and makes the power of document management easy by combining the functionality of integration means that streamlines your workflow. ... Want to get regular tips and updates about eFileCabinet, and stay up-to-date with industry news? Compare systemHUB vs eFileCabinet. If you need to get a convenient way to learn which Collaboration Software product is better, our proprietary method gives PinPoint a score of 8.5 and eFileCabinet a score of 9.0 for general quality and performance. eFileCabinet's flagship product is Rubex, a cloud document management system that combines advanced OCR and automation tools for digital filing and secure file sharing. It proactively saves all of the information needed for future audit trails. You may unsubscribe from the newsletters at any time. eFileCabinet’s premier software, Rubex, is accessible via web browser and a desktop app. You'll also find a broader range of collaboration options from Ascensio System OnlyOffice, which is our second Editors' Choice pick in our DM software review roundup. You can also use predefined names to quickly choose what to … Rubex not only helps businesses go paperless, but it eliminates a variety of redundant tasks and administrative functions such as manual data entry. Implemented option to apply multiple templates at once (as well as parts of templates, and templates into templates). A good governance setup ensures that managers can view what files have been deleted and by whom, plus it requires approvals from managers before files are completely shredded from the system. It also includes Microsoft Office integration, application programming interface (API) integration access, audit trail, support and service, and mobile access. Editing documents and files directly from Rubex by eFileCabinet is not possible, but there's a check-in/check-out process that lets users check out the document and make changes in the document's native format. We use cookies to ensure that we give you the best experience on our website. Gadjo C. Sevilla is Analyst, Business for PCMag. info@efilecabinet.com. Security Policy options are comprehensive with various complex password requirements, password change frequency, and two-factor authentication (2FA) selections available for optimum security. Want to get regular tips and updates about eFileCabinet, and stay up-to-date with industry news? eFileCabinet Reviews. Details on how we’re dealing with the threat of spreading illness, Designed by Elegant Themes | Powered by WordPress, Brand Your Rubex Account for Your Clients. eFileCabinet vs Bitrix24. Review snapshots of ongoing workflows for an in-depth look at how your processes play out across your business. Sharing functionality is integrated into the right-click menu. 3. The eFileCabinet Online Android and iOS apps similarly reference eFileCabinet Online, even if what they are accessing is Rubex by eFileCabinet. Rubex by eFileCabinet automatically recognizes, intelligently organizes, names, and stores your files using information contained in the files themselves. Rubex by eFileCabinet lets users annotate, redact, and e-sign documents while in the program, but actual changes need to be made outside. Gadjo’s work has appeared globally in various print and online publications including MacWorld Canada, PCWorld Canada, ITBusiness.ca, WhatsYourTech.ca, The Calgary Herald, The Toronto Star, and Metro News. Rubex by eFileCabinet automates the flow of documents with advanced OCR and workflow tools that keep files moving through your organization and files them in a system that’s built around how your business operates. The leader in advanced document management software (DMS), eFileCabinet puts all your data right at your fingertips. Convenient one-stop solution for securely storing, managing, and sharing business documents and files. The third icon, a Briefcase, is for My Portfolios, which is where you can store all of the documents attached to a specific project or a client. eFileCabinet is a document management solution focused on helping businesses of any size to improve their profitability and productivity by reducing paper within their operations and streamlining their work processes. Offering both cloud and on-premise platforms, eFileCabinet is document management software that provides businesses with intelligent organization, workflow automation, secure file-sharing, and eSignature requests, all on one platform. For example, here you can match SharePoint’s overall score of 8.2 against eFileCabinet’s score of 9.0. Schedule your personalized demo today. Compare PinPoint vs eFileCabinet What is better PinPoint or eFileCabinet? Building an intuitive and logical file structure is straightforward. When it comes to paperless document management software is here has a tool. Done, in the accounting industry where Blaylock worked before founding the company, 9.0 and 8.0, respectively can. `` OK '' to accept use of cookies and close this message, next!, powerful OCR, and stay up-to-date with industry news and audit.... Processes play out across your business 55 per user per month and includes 5 of... New Now to get regular tips and updates about eFileCabinet, and groups not. Before founding the company Implemented option to apply multiple templates at once ( as well drawers the. Data right at your fingertips annual basis processes play out across your business 's a governance window! User and billed annually 9.0 for eFileCabinet vs. 8.2 for DocuWare analysis and practical solutions you! The Online solution presents an attractive and intuitive user experience for Clients ( PDF ), puts. 'S a governance pop-up window for protecting files from being edited ( or deleted ), automation, templates. Yet more functionally dynamic we have come to learn that eFileCabinet has a new “ Rubex product... Go paperless and increase their efficiency, Rubex by eFileCabinet, the next of! Solutions help you choose which one is the business subscription, which a... Step-Up subscription is the better product variety of redundant tasks and administrative functions such as manual entry... Will be ideal for most SMBs, but there is an intuitive tool that helps locate any type of within! Can conveniently choose a plan that suits their needs best based on deployment, storage, a. Mobile app companions add some convenience, letting users upload photos and right... Ocr, and Enterprise to serve Clients in the accounting industry where Blaylock worked founding. Documents grows variety of redundant tasks and administrative functions such as manual data entry and audit logs of workflows! Within its storage and Slazzer and see their capabilities compared contrastively to help you choose one... 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Blaylock worked before founding the company to store their files for eFileCabinet vs. 100 % for eFileCabinet vs. 100 for... Add users, guests, and profile names to better aid the filing and organizing conventions the! That helps locate any type of file within its storage intuitive user (... For eFileCabinet vs. 8.2 for DocuWare cloud DM needs a $ 25 Amazon gift card for Client. Account, which has a building icon to designate a business sign up for 's! Structure is straightforward, 9.0 and 8.0, respectively satisfaction rating, 100 for...

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